It's clear that there is momentum for BYOD (bring your own device), predominately due to the new IT self-sufficiency amongst company employees. IT departments are playing catch up and the best they can do is be fully aware of the benefits and understand the risks. Benefits include employee satisfaction, cost savings and productivity gains while the key risks are clearly focused around network security and the security of lost devices.
From an AV standpoint it seems every AV manufacturer is talking about BYOD and wireless presentation in classrooms and meeting rooms. Sure, every company, school, and organisation wants to offer seamless presentation capabilities from phones and tablets, but what they really need is an enterprise-grade solution.
There's not much difference between most "professional" wireless presentation products and an Apple TV. If you're like most IT managers, you don't want to add hundreds of new Wi-Fi® access points on the network. And you don't care about iOS® mirroring if the app can't be silently deployed, upgraded, or managed on the network.
What we are outlining here are the key factors that need to be considered when planning a BYOD technology solution:
Simple application deployment
When you have hundreds or thousands of employees who often work in different locations, it's not feasible to manually load an application onto every laptop, tablet, and phone. You don't want every employee downloading or manually launching an app every time they want to meet or present. It's important to silently deploy an app to employee desktops just like any other enterprise program. On the other hand, guests should be able to connect and present (with proper credentials) without installing an app.
Simple device management
Similarly, when updates are required, they simply get pushed out over the network. You should be able to manage desktop applications just like other enterprise software, and integrate with other enterprise management software.
No Wi-Fi vulnerability
The goal is to have the convenience of Wi-Fi, without the reliability and security issues that come along with it. You also want to eliminate the clutter of cables and adaptors on the tabletop, as well as the need to support multiple connections. An enterprise-class BYOD solution should connect directly to the LAN where it can be managed and leverage standard security protocols.
Network security and managment
This should be obvious, but apparently it needs to be said. Anything that goes on the network must support standard network protocols such as SSL and HTTPS. Also, user content should be RSA encrypted to prevent theft of private information. Finally, a BYOD presentation gateway must support SNMP so it can be monitored and managed using the same software as all the other network devices.
At home, when you return to the living room, or wherever you watch TV, it's convenient to be able to "resume play." At work, it's a security nightmare. When a meeting is over and everyone leaves, potentially confidential or sensitive information should not remain on the room display. The BYOD hub should automatically disconnect from the display device when the laptop or tablet is closed - even in standby or sleep mode.
Collaboration is the name of the game, but not everyone can present at the same time. Someone needs to manage or control who presents at any given time. This is especially critical in classroom situations when students may be disruptive or display inappropriate content. Even in a boardroom situation, someone may interrupt or inadvertently "go live." A "moderator mode" would keep meetings focused and productive. The host or instructor could control whose content is displayed at all times from either a web page on their device or a touch screen in the room.
Creston Connected Display Control
Crestron has been working with IT professionals at Fortune® 500 companies around the world to develop AirMedia (AM-101), a true enterprise-grade wireless presentation solution. It's not just another commoditised gateway. It has everything needed to deliver BYOD presentation in a secure, managed IT environment, and its available today. Pairing AirMedia with a Crestron Connected projector or flat-panel display offers a seamless presentation solution. The AirMedia gateway communicates directly over the network with the display device, turning it on when a participant connects, and shutting it down after the last participant disconnects. Controls are also provided for turning the display on and off manually.
Stijn Ooms, Director of Technology bij Crestron